This unit supports the management in planning, monitoring the District’s annual performance contracts (Imihigo), aligning them with the activity budget, and evaluating the District’s activities, with the aim of ensuring that all District activities are monitored and that the intended objectives are achieved.
Key Responsibilities:
- Initiating and coordinating standardized planning tools (DDS, etc.), monitoring, and evaluation mechanisms across all District departments, in accordance with frameworks established by the Ministry of Finance and Economic Planning (MINECOFIN).
- Establishing clear guidelines and procedures to ensure that planning is conducted collaboratively and that the efforts of all institutions are coordinated.
- Providing continuous support to departments to strengthen their capacity in planning, implementation, and programme evaluation.
Aligning Activities with Government Plans and Community Needs:
- Ensuring that all strategies, plans, and programmes of the District are aligned with national laws, policies, and development plans.
- Working closely with the Finance and Administration departments in preparing the budget to ensure proper alignment between planned activities and available financial resources.
- Providing guidance in the preparation of District Development Plans (DDPs) and Imihigo, ensuring that they are results-oriented, realistic, comprehensive, and responsive to community needs.
- Promoting inclusive development by aligning activities with the needs of citizens and development partners, and ensuring that all stakeholders participate in identifying and prioritizing key development interventions.
Monitoring and Evaluation of Activities:
- Establishing measurable performance indicators across all District departments, including indicators related to Imihigo, to facilitate performance monitoring and demonstrate results.
- Coordinating quarterly analysis, regular monitoring, evaluation, and preparation of post-implementation reports to ensure effective implementation and to incorporate lessons learned into future planning.
- Collecting and preparing performance and activity reports, and mobilizing resources and partners to support the implementation of District development plans and the rollout of national programmes.
- Providing key guidance to development partners to ensure that their activities are aligned with District and national development plans.
Management and Coordination of Departmental Activities:
- Ensuring effective coordination between planning, budgeting, activity implementation, and performance reporting, as well as effectively managing departmental staff, including conducting first-level performance assessments.
- Developing projects aimed at mobilizing additional resources to strengthen capacity in planning, performance monitoring, and evaluation.
- Explaining and advocating for the department’s planning and budget priorities, and providing evidence-based implementation reports before submitting them to the District Executive Committee.
- Providing advice to the Executive Secretary or Head of Department on planning, performance monitoring, and evaluation, and implementing a knowledge management system to promote learning, improve performance, and foster sustainable development.